Lodge Committee Responsibilities
1. Activities CommitteeThe Activities Committee develops plans for all Lodge activities, to include Spring Encampment, Scout Fair, Tiwahe Fellowship, Lodge Ordeal. The Activities Committee Chairman will present all plans to the LEC for final approval. Once approved, the Activities Committee is responsible for carrying out the plan, to include developing and distributing informational flyers and registration forms. On any specialized event, such as Native American day, or Service Day, the Activities committee is responsible for coordinating and developing plans with that particular committee. The Activities Committee is also responsible for coordinating with the Council Activities and Civic Service Committee for possible OA support for Council related events.
2. Camping Promotion CommitteeThe Camping Promotion Committee develops plans for camping promotion in consultation with the Council Camping Committee. The Camping Promotion Committee develops promotion helps and materials such as “Where to Go Camping” booklets or CD’s, visual aids, color slides, movies or videos, and promotional brochures of Council camps or camping activities which can be used for Camp Promotion presentations. The Camping Promotion Committee is also responsible for yearly review of the Camp Promotion Award requirements for possible changes and updates. The Camping Promotion Committee Chairman will present all changes to the LEC for final approval.
3. Ceremonial CommitteeThe Ceremonial Committee is responsible for recruiting and training ceremonial teams, and instructing members on appropriate ceremonial costumes. On a yearly basis, the Ceremonial Committee will train instructors, who in turn will certify ceremonials times prior to all performances. In addition, the Ceremonial Committee will maintain a list of all certified team members. On a yearly basis, the Ceremonial Committee will review all requirements for the Ceremonial Team Award to ensure validity and completeness. The Ceremonial Committee Chairman will present all changes to the LEC for final approval.
4. Communications CommitteeThe Communications Committee prepares lodge newsletters, develops and maintains lodge Web sites, and promotes participation in OA events and activities.
5. Cub Scout Relations CommitteeThe Cub Scout Relations Committee works in conjunction with the Council to develops plans and programs to promote Boy Scouting in Cub Scout Packs. The Cub Scout Relations Committee will receive all requests for OA support for Cub Scout Events, and present plans to the LEC for approval. Once approved, the Cub Scout Relations Committee, in conjunction with the Activities Committee, will be responsible for carrying out the plan.
6. Finance CommitteeThe Lodge treasurer will serve as Chairman of the Finance Committee. The Committee will be composed of all the Chapter Treasurers. The Finance Committee will draw up an annual budget based on administrative and program needs. The Finance Committee will obtain information from the Council Service Center and issue regular finance reports and is responsible for the financial status of the Lodge. The Finance Committee will receive, and review all Chapter requests for financial support. After a review, the Lodge Treasurer will present the findings to the LEC for final approval.
7. Leadership Development CommitteeThe Lodge Chief will serve as Chairman of the Leadership Development Committee. The Leadership Development Committee plans an annual conference to build members’ leadership and job-specific skills. The Leadership Development Committee coordinates continued leadership training throughout the year based on current lodge needs.
8. Membership CommitteeThe Membership Committee maintains membership records for the Lodge. The Membership Committee checks on inactive members, sends out letters each year to identify active members and checks address changes, sends letters to Ordeal members eligible for Brotherhood membership, and prepares membership reports for review at the monthly LEC meeting.
9. Native American Affairs CommitteeThe Native American Affairs Committee is responsible for promoting the Native American Heritage within the Lodge. The Native American Affairs Committee should provide the Lodge with available information on Native American activities. The Native American Affairs Committee should develop a yearly plan which contains appropriate programs and activities to booster awareness and involvement by Lodge members. The plan should be presented to the LEC for approval. Once approved, the Native American Committee, in conjunction with the Activities Committee, will be responsible for carrying out the plan.
10. Order of the Arrow Representative CommitteeThe OA Representative Committee organizes and operates the network of OA Troop Representatives to keep units informed, and promote participation in OA events and activities. The OA Rep Committee is responsible for developing plans and utilizing existing programs, like Jumpstart, to assist OA reps in motivating new arrowmen towards brotherhood membership. The OA Rep Committee should actively seek ways to encourage all units to appoint and utilized OA representatives. The OA Rep Committee should develop programs to further educate existing OA representatives, such as seminars and training courses. The OA representatives Committee should plan and develop programs to present to the LEC for approval. Once approved, the OA Rep Committee, in conjunction with the Activities Committee, is responsible for carrying out the plan.
11. Scout Outreach CommitteeThe Scout Outreach Committee works with the Council Scout Outreach program to promote the Scoutreach program. The Scout Outreach Committee should plan and develop a schedule of events and activities to support the Council’s master plan. The Scoutreach Committee Chairman should present the plan to the LEC for approval. Upon approval, the Scoutreach Committee, in conjunction with the Activities Committee, should carry out the plan.
12. Service CommitteeThe Service Committee is responsible for suggesting a yearly schedule of service projects for the Lodge, to be presented to and approved by the LEC. The Service Committee should remain in close contact with the Council Camps for possible service projects. Once approved, the Service Committee is responsible for planning and coordinating all work projects. The Service Committee will be responsible for managing the Joel Warner Service Award program.
From Tiwahe Lodge Constitution.